CHARGES TO THE CALENDAR COMMITTEE FOR FY-05

Approved by SenEx 6/17/04

Standing Charges

1. Ensure adequate arrangements are made each semester to inform students and faculty through the on-line Timetable of Classes and the media of the regulations governing final examinations and the appropriate procedures to be followed if questions arise about the application of the regulations. Inform the teaching faculty, via e-mail from the Calendar Committee chair one week before the beginning of each semester (in August and January), of the regulations and their rationale. Include information that finals cannot take place on Stop Day. Special notices concerning any changes in final examinations from those scheduled must be mailed to the faculty and placed in the University Daily Kansan.

2. Each semester, in time for inclusion in the on-line Timetable, solicit and approve or disapprove applications for examinations and tests other than final examinations to be given at times other than regular test hours as provided in University Senate Rules and Regulations 1.4.2, following the committee's established procedures for requests for special examinations. Transmit approvals for such examinations for the Spring 2005 semester to the Office of the University Registrar. A similar procedure should be observed for the following fall semester. The Athletic Director must give notice of night games at least one year in advance of the event unless it occurs on a weekend.

3. Update the three-year calendar every year.

4. Submit to SenEx: a) the approved minutes of each meeting (minutes must be kept), b) recommendations for action as they are approved by the committee, and c) a final report by or before April 1, 2005. The final report should make clear what was done (or not done) about each of the charges to the committee and make recommendations to SenEx for action. The report also should provide the names of the committee members and include suggestions for charges to, and the chair of, the next year's committee.

5. In an effort to insure compliance with the rules about final exams, the committee should send out an informational e-mail to all deans and chairs summarizing these rules.

Additional Charges

6. Monitor that the Registrar’s Office sends a copy of the three-year calendar to the Director of Intercollegiate Athletics as soon as it is approved, and report to SenEx any violations of the University Senate Rules and Regulations 1.3.7 governing athletic events during a final exam period.

7. Formulate wording to make the policy of the Registrar’s Office regarding special exam and finals times for multi-section courses clear to instructors. Consider changes to the appropriate sections of USRR 1.3 and 1.4.