CHARGES TO THE CALENDAR COMMITTEE FOR FY-02

Approved by SenEx 6/15/01

Standing Charges

1. Continue to use, with necessary modifications, the criteria developed by the 1978-79 and 1979-80 committees for permitting variations from the final examination schedule under University Senate Rules and Regulations 1.2.3.

2. Notify the Director of Intercollegiate Athletics of the projected dates for the final examination periods for the next three years. Monitor the athletic events scheduled and report to SenEx any violations of the University Senate Rules and Regulations 1.3.7 governing athletic events during a final exam period.

3. Insure adequate arrangements are made each semester to inform students and faculty, through the "Official Timetable of Classes" and the media, of the regulations governing final examinations and the appropriate procedures to be followed if questions arise about the application of the regulations. Inform the teaching faculty, by memorandum from the Calendar Committee chair in August and January, of the regulations and their rationale. Special notices concerning any changes in final examination from those scheduled must be mailed to the faculty and placed in the University Daily Kansan.

4. Each semester, in time for inclusion in the Timetable, solicit and approve or disapprove applications for examinations and tests other than final examinations to be given at times other than regular test hours as provided in University Senate Rules and Regulations 1.4.2, following the committee's established procedures for requests for special examinations. Transmit approvals for such examinations for the Spring 2002 semester to the Office of the University Registrar. A similar procedure should be followed for the upcoming fall semester. The Athletic Director must give notice of night games at least one year in advance of the event unless it occurs on a weekend.

5. Submit to SenEx: a) the approved minutes on each meeting (minutes must be kept), b) recommendations for action as they are approved by the committee, and c) a final report by April 1, 2002. The final report should make clear what was done (or not done) about each of the charges to the committee and make recommendations to SenEx for action. The report also should provide the names of the committee members and include suggestions for charges to, and the chair of, the next year's committee.

Additional Charges

6. Recommend the three-year University Calendar for Fall 2004-Spring 2007 to SenEx by October 23.

7. Specify in writing the policies used for special examination and common examination requests.