University Governance

FY 2010

FY-10 CALENDAR COMMITTEE


Approved by SenEx: 06/01/09
Approved by University Senate:09/10/09

  • Contact SenEx chair John Stratton, jstratton@ku.edu, for further information or to schedule a meeting with SenEx to discuss recommendations for action on the charges.
  • Minutes of each meeting should be e-mailed to University Governance (govern@ku.edu) as soon as they are approved.  The minutes will be posted to the Governance web site.
  • If the committee is recommending a change to university policy or rules, SenEx must officially receive that recommendation before 03/23/10 in order to meet timeline requirements for full review by Governance.
  • A final report on the committee’s actions on each of the charges, as well as the committee’s recommendations for FY11 charges and membership, should be e-mailed to the Governance Office (govern@ku.edu) by 04/01/10.

STANDING CHARGES

  1. Monitor compliance with the requirements of University Senate Rules and Regulations 1.3.2 concerning final examinations, including:  (a) ensuring that adequate arrangements are made each semester to inform students and faculty through the Schedule of Classes and by news releases to the media about the regulations governing final examinations, and the appropriate procedures to be followed if questions arise about the application of the regulations; (b) informing the teaching faculty, via an e-mail from the chair, one week before the beginning of each semester (in August and January) of these regulations and their rationale;  and (c) considering requests for exceptions, as provided in the regulations.  Report to SenEx concerning actions taken on these matters. (ongoing)
  2. Monitor compliance with University Senate Rules and Regulations 1.4.2 concerning the scheduling of examinations outside of regular class hours. Prepare and send an informational e-mail to all deans and chairs summarizing regulations about the calendar at the earliest opportunity.  Following the committee’s established procedures, solicit and approve or disapprove applications for tests other than final examinations to be held at times other than other than regular class hours.  Requests should be solicited and acted upon in time to transmit decisions for the Spring 2009 and Fall 2010 semester to the Office of the University Registrar for inclusion in the Schedule of Classes. Report to SenEx concerning actions taken on these matters. (ongoing).
  3. Update the five-year calendar and report action to SenEx by 02/02/10.

SPECIFIC CHARGES
1.    Once BOR approves new number of instructional days, consider how the KU academic calendar should be changed to take advantage of the reduced minimum number of instructional days. Report recommended calendar(s) to SenEx by 02/02/10.