University Governance
CHARGES TO THE CALENDAR COMMITTEE FOR FY08
Date approved by University Senate: 8/30/07
Standing Chg. #5 and Specific Chg. #2 modified by SenEx: 9/18/07
- Contact SenEx chair Bill Crowe, wcrowe@ku.edu for information or to schedule a meeting with SenEx to discuss recommendations for action on the charges.
- Minutes of each meeting should be e-mailed to University Governance (govern@ku.edu) as soon as they are approved. The minutes will be posted to the Governance web site.
- A final report on the committee’s actions on each of the charges, as well as the committee’s recommendations for FY09 charges and membership, should be e-mailed to the Governance Office (govern@ku.edu) by April 1, 2008.
STANDING CHARGES
1. Monitor compliance with the requirements of University Senate Rules and Regulations 1.3.2 concerning final examinations, including:
(a) ensuring that adequate arrangements are made each semester to inform students and faculty through the Timetable of Classes and by news releases to the media about the regulations governing final examinations, and the appropriate procedures to be followed if questions arise about the application of the regulations;
(b) informing the teaching faculty, via an e-mail from the chair, one week before the beginning of each semester (in August and January) of these regulations and their rationale. Highlight the fact that final examinations may not be scheduled on Stop Day and that both the faculty and the University Daily Kansan must receive special notices about any changes to final examinations from those scheduled;
(c) considering requests for exceptions, as provided in the regulations.Report to SenEx concerning actions taken on these matters by April 1, 2008.
2. Monitor compliance with University Senate Rules and Regulations 1.4.2 concerning the scheduling of examinations outside of regular class hours. Following the committee’s established procedures, solicit and approve or disapprove applications for tests other than final examinations to be held at times other than other than regular class hours. Requests should be solicited and acted upon in time to transmit decisions for the Spring 2008 semester to the Office of the University Registrar for inclusion in the Timetable. A similar procedure should take place for the fall 2009 semester. Report to SenEx concerning actions taken on these matters by April 1, 2008.
3. Monitor the provision of information concerning calendar requirements to the Director of Athletics by the University registrar, including (1) that the Athletic Director must give notice of night athletic contests at least one year in advance of the event unless it occurs on a weekend: and (2) the provisions of University Senate Rules and Regulations 1.3.7 concerning the scheduling of athletic events during final examination periods. Report any problems or issues to SenEx. (ongoing)
4. Update the five-year calendar and report action to SenEx when completed.
5. Prepare and send an informational e-mail to all deans and chairs summarizing regulations about the calendar at the earliest opportunity. Report to SenEx on actions taken on these matters by April 1, 2008.
SPECIFIC CHARGE
- Consider, in consultation with appropriate officials, the desirability of seeking change, at a regents or legislative level, in the rules concerning the academic calendar so as to increase the flexibility of scheduling for the university, including summer session and other sessions outside the fall and spring semesters. . Report to recommendations to SenEx by April 1, 2008.