Approved 6/2/06
1.
Ensure
adequate arrangements are made each semester to inform students and faculty through the
on-line Timetable of Classes, and the media of the regulations governing final
examinations, and the appropriate procedures to be followed if questions arise
about the application of the regulations. Inform the teaching faculty, via an e-mail
from the Calendar Committee chair one week before the beginning of each
semester (in August and January), of the regulations and their rationale. Include
information that finals cannot take place on Stop Day. The faculty and the
University Daily Kansan must receive special notices that concern any changes to
final examinations from those scheduled.
2.
Each semester, in time for inclusion in the on-line
Timetable, solicit and approve or disapprove of applications for examinations
and tests other than final examinations held at times other than regular test
hours as provided in University Senate Rules and Regulations 1.4.2, following
the committee's established procedures for requests for special examinations.
Transmit approvals for such examinations for the Spring
2007 semester to the Office of the University Registrar. A similar procedure
should take place during the following fall semester. The Athletic Director
must give notice of night games at least one year in advance of the event
unless it occurs on a weekend.
3.
Update the five-year calendar every year.
4.
In an effort to ensure compliance with the rules
about final exams, the committee should send out an informational e-mail to all
deans and chairs summarizing these rules.
5.
Submit to SenEx: a) the
approved minutes of each meeting (minutes must be kept), b) recommendations for
action as they are approved by the committee, and c) a final report by or
before April 1, 2007. The final report should make clear what was done (or not
done) about each of the charges to the committee and make recommendations to SenEx for action. The report also should provide the names
of the committee members and include suggestions for charges to, and the chair
of, the next year's committee.
6.
Monitor that the Registrar’s Office sends a copy of
the five-year calendar to the Director of Intercollegiate Athletics as soon as
it is approved, and report to SenEx any violations of
the University Senate Rules and Regulations 1.3.7 governing athletic events
during a final exam period.
7. Consider whether the length of the semester break between fall and spring terms is appropriate. If the Committee determines that a recommendation needs to be made for a change in the length of the break, forward the Committee’s rationale and support for the recommended change to SenEx. During this consideration, take into account the scheduling of the summer session.