April 17, 2003
TO: Larry Draper, Chair
SenEx
FROM: George E. Gibbs, Chair
Planning & Resources
RE: Final Report for FY03
Here is a report on action
in regard to the charges given to the Planning and Resources Committee for
FY03:
And
Planning and Resources spent
the majority of its effort on these two charges. The committee met with the Provost 5 times. At his request the first meeting was held
on July 22, a much earlier start for the Committee than usual. Most of the meetings were spent discussing
the allocation of student tuition funds.
The Provost presented proposals of how he planned to allocate the
funds. Committee members asked
questions, sought clarifications, and gave him input and suggestions. The committee found the Provost to be
forthcoming and receptive to questions and suggestions.
In August the Chair
corresponded with Jonathan Ng, student body president, about a student
subcommittee to participate in the meetings with the Provost that involved
discussions about student tuition funds.
He did appoint such a committee and its members met with P & R and
the Provost from September on. Also,
SenEx named a representative from both the Classified Senate and UPSA to the
committee on a temporary basis in October.
In March P & R recommended making the membership of these
representatives permanent.
Action Item: There are
two more meetings scheduled with the Provost on April 25 and May 16. (The latter will be cancelled if not
needed.) Given that the university’s
budget will likely be late this year, it may be necessary for P & R to meet
with the Provost in late June or early July to review any necessary
modifications in the current budget plan.
It will be important to empower the present committee to meet with him
over the summer or have the new chair and members of the Committee in place by
then.
The Provost did not request
budget documents from academic units this year and consequently did not hold
budget hearings.
Copies of correspondence
from the Committee to the Provost have been sent to SenEx.
OIRP has supplied some
information to the Committee to assist with Charge #14. See below.
Minutes have been prepared
for all meetings. Some have previously
been sent to SenEx. A complete file is
included with this report. Also, in
those cases in which the Committee sent written comments to the Provost, they
are included as well.
The Committee did not
address this charge this year. However,
with the switch to a new card vendor that is currently under way, next year’s
committee should address this charge.
The Committee took no action
on this charge this year.
One committee member
interviewed Vice Chancellor Clark about developments at the Edwards
Campus. He reported what he had learned
back to the Committee. The handout he
provided is included with this report.
The Committee did not learn of any situation that required further
action at this time. Given the rapid
growth of the programs and physical plant on that campus, it would be useful to
have such an update annually.
The Committee discussed how
to we might address this issue but no progress was made on this charge.
The Committee took no action
on this charge this year.
The balancing charge did not
appear on the Library Committee’s list of charges for the year. The Chair inquired about the status of this
charge and was told to give it lower priority.
The Committee took no action
on this charge this year.
OIRP supplied the Committee
with some information from departments on this topic and the Committee
discussed how to address this topic, but it did not delve into the charge at
any depth.
Respectfully submitted.