CHARGES TO THE LIBRARIES COMMITTEE FOR FY-03

Approved by SenEx: 6/26/02

Modified 7/31/02

Standing Charges

1. Keep informed of the budgetary needs and priorities of the KU libraries, including acquisitions, salaries, staffing, space allocations, and accessibility of library materials.

Obtain the counsel of the Library leadership regarding these matters.

2. Monitor the functioning of the Library Appeals Board and request a year-end report on the Board's activities. Recommend any changes in policies or procedures that seem advisable, particularly so as to avoid unfairness and ensure timeliness of actions.

3. Explore ways to promote effective use of library technology.

4. Monitor the use of revenues generated by the library services fee.

5. Support and assess continuing efforts by the Library administration to inform faculty, students, and staff of important information 1concerning the use of university library services (with particular attention to student and staff receiving information.

6. Continue to explore ways, and make recommendations to SenEx, on how the libraries can effectively deal with the rising cost of serial journals, including the impact of on-line journals.

7. Submit to SenEx: a) the approved minutes of each meeting (minutes must be kept), b) recommendations for action as they are approved by the committee, and c) a final report by April 1, 2003. The final report should make clear what was done (or not done) about each of the charges to the committee and make recommendations to SenEx for action. The report should also provide the names of committee members and include suggestions for charges to, and the chair of, next year's committee.

Additional Charges

9. Monitor the Books Records and Archives Deposit (BARD) and possible de-selection issues, including the report of consultant Jay Schaefer from his Spring 2000 visit.

10. Consider structure and membership of SLC. Meet with O &A and the Provost to discuss the Provost’s request for a larger Library committee and SLC discussion of including representation from all schools. 

11. In consultation with the Provost, Dean of Libraries, and various library staff, suggest ways to involve more of the University community in the acquisition of materials issue.

12. Examine space and acquisition policies and procedures of the University Archives.

13. Explore, as possible, a consistent policy balancing adherence to "fair use" with ready access to library materials.

14. Monitor the effects of the Elsevier purchase of Endeavor.